Privacy Policy

We are committed to the responsible use and protection of personal data. This privacy policy explains how information about you is collected, stored, and processed when you interact with Meet Magento New York, and provides ways you can exercise your data subject rights.

The privacy notice explains how we use your personal data in relation to your interest in, or attendance at the Meet Magento Event (the “Event”).

Who we are

For the purposes of data protection law, the “controller” is the organizer and is responsible for organizing Meet Magento New York 2024. If you would like any specific information about this policy, or to exercise your data subject rights, please contact us using the following details:

E-mail: info@meetmagentonyc.com

Data we collect

We collect and process personal data in the following circumstances:

Newsletter subscriptions: email address
Ticket orders: Name, email address, contact number, company, marketing preferences, city, state, country, and any other information provided to us
Speaker submissions: Name, email address, photograph, any other information provided to us
Sponsor submission: Name, email address, company information including company logo, and any other information provided to us
General inquiries: Name, email address, and any other information provided to us

The data is stored and retained in third-party services unless a data subject right is exercised. We utilize this data for event management, marketing, and website optimization under the legal basis of legitimate interests.

Processing of data

The organizer will process your personal data for the following purposes:

To reserve the place for you at the event(s) you requested to attend;
To provide you with information about the event(s) for which you have registered, such as event updates, possible changes, cancellations or similar information;
In accordance with your preferences, to communicate with you about other events, news, and services we provide;
To ask you for your feedback or review after the event;
To pass on your contact details to our logistics partners to enhance your experience at the event;
To create a delegate list, which will be shared with an exhibitor or sponsor at the event;
To film and photograph the event, which will be used to market our services and to promote future events on our website, social media channels, and in marketing materials;

Who do we share data with?

We may provide your personal data to the following recipients for the purposes set out in this notice:

Ticketing services: Eventbrite
Digital services: Google (Analytics, Drive, Mail), SendGrid
Any parties where we are legally required or permitted to do so
Any other parties where we have your specific consent to do so

How do we keep data secure?

The organizer ensures that there are security measures in place to prevent data loss, to preserve data integrity, and to regulate access to the data. Only authorized employees and third parties processing data on our behalf have access to your personal data.

The security measures we have in place include:

Training and enforcement of data security practices.
Restriction of access to personal information.
Use of secure technologies (e.g. SSL, encryption).
Anonymisation and aggregation of data

Your rights to information

Data protection laws provide the following rights for individuals:

Right to be informed about how your personal data is collected and used
Right of access to your personal data
Right to rectification of your personal data so that it is true, accurate and complete
Right to erasure of your personal data
Right to restrict or object to
- Processing of personal data for direct marketing
- Our continued processing of your personal data
- Decisions being taken by automated means which significantly affect you

If you would like to exercise any of these rights, please contact us at info@meetmagentonyc.com